Overall project operation and monitoring

 

 

 

 

Action E.1: Project coordination and management (including external auditing)

 

This action focuses on the effective administrative, scientific and financial coordination and proper implementation of the project.

The Action foresees the operation of one Project Office during the implementation of the project at the Department of Forests, Ministry of Agriculture, Natural Resources and Environment. The Project Management Team, will include:

  • The Project Management, team Leader, the Project Manager, the Scientific Coordinator
  • and a project Accountant.

The Project Management Team will be responsible for the overall management of the project and the timely preparation of the reports that will be submitted to the European Commission. The members of the Management Team will have regular meetings to monitor and assess the progress achieved in each action of the project. At the initial stages of the Project, the Management Team will prepare and distribute to all the partners of the project, a detailed Project Management Manual that will describe the role and expected activities of each Beneficiary. The operation of the Project Management Team will secure the effective communication and coordination of the participating organizations. Moreover, the expertise and complementarity of the partners as well is their successful cooperation in previous projects will contribute to the successful implementation of the project. This action will cover all the sites/locations.

 

Expected results:

This action will result in a well-organised team, which will effectively deal with all the scientific, financial and administrative issues that will be raised during the project implementation.

 

DF is responsible for the implementation of this action.

 

 

 

 

Action E.2: Project monitoring

 

This action is specifically designed to measure the effectiveness of the project actions as compared to the initial situation and the objectives and expected results. For the sound monitoring of the project’s activities a "Monitoring Protocol" will be developed by the Scientific Committee (SC) that will include the full methodology for the monitoring of the project’s activities. The Monitoring Protocol will describe the indicators of the project and the assessment criteria for each indicator along with the time-frame of the assessment, the sources of information that will be used and the target numbers for each indicator and finally the party responsible for the monitoring of each indicator. The Project Management Team will be responsible for the overall monitoring of the project, according to the Monitoring Protocol, while the SC will constantly review the progress achieved towards fulfilling each of the monitoring indicators and will provide its scientific guidance so that the project monitoring is technically correct and implemented according to the Monitoring Protocol.

 

Expected results:

  • Proper implementation of the project’s actions and achievement of desirable results through the development and implementation of the Monitoring Protocol.

OUC will be responsible for this action. 


 

Action E.3: Scientific Committee

 

The purpose of this action is to establish a Scientific Committee (SC) which will advise and evaluate the scientific quality of the work undertaken for this project. The effective coordination of the project through the operation of the SC will provide a concrete scientific and technical support to the major decisions and reports that have to be produced during the project implementation.

The SC is established with the participation of the Project Management Team Leader (Chair), the Project Manager, the Scientific Coordinator and one member of each beneficiary. In addition it includes a number of external scientific experts listed below:

  1. Dr. Pinelopi Delipetrou, School of Biology, Department of Botany, National and Kapodistrian University of Athens
  2. Prof. Costas Thanos, Professor of Plant Physiology at the University of Athens, Greece.
  3. Prof. Jose Maria Fernandez-Palacios, Associate Professor of Island Ecology and Biogeography at the University La Laguna, Tenerife, Spain.
  4. Dr. Panayotis D. Dimopoulos, Professor in Botany and Ecology, at the Faculty of Environmental and Natural Resources Management of the University of Ioannina.

Expected results:

  • Three Scientific Committee meetings will be hosted by the OUC (May 2012, October 2013 and March 2015)
  • Three documents reporting minutes of each meeting will be delivered.

OUC is responsible for implementing this action.

     


 

Action E.4:  Networking with other LIFE and/or non-LIFE projects

 

The purpose of this action is to establish networks with other relevant LIFE and non-LIFE Projects ensuring wider dissemination of findings. The principal aim of this action will be to collate information and experiences on Juniperus spp. conservation and management in Europe. This activity will enable the stimulation and international exchange of ideas and experience between consortia that have been working in the past or present on similar topics concerning Juniperus spp. habitats conservation and management.

The project endeavors to bring together scientists, who were involved in similar projects, e.g.:

  • LIFE03 NAT/E/000064 (Alta Montaña Valencia – Gestión y puesta en valor de 3 hábitats de alta montaña – Improvement of conservation status of three priority habitat types 9530*, 9580* and 9560*)
  • LIFE04 NAT/ES/000064 (Juniperus Tenerife - Restoration of Juniperus spp. forests on Tenerife)
  • LIFE07 NAT/GR/000296 (Actions for the conservation of coastal dunes with Juniperus spp. in Crete and the South Aegean, Greece – JUNICOAST)

In addition, short collaborative visits of individuals of the current project are envisaged to past similar LIFE projects, so that experiences, information and ideas are gained. Within the framework of this action two visits will be organised: one to Greece/Crete (LIFE07 NAT/GR/000296) and two to Spain (LIFE03 NAT/E/000064 and LIFE04 NAT/ES/000064).  

 

Expected results:

  • Three reports from the visits of team members to other areas where similar projects were implemented will also be delivered i.e. 1 report from the visit to Greece (by November 2012) and 2 reports from the visits to Spain (by November 2013).
  • Organisation of one experts’ workshop in Cyprus in March 2015.

OUC is responsible for implementing this action.

 

 

 

 

Action E.5: Stakeholder Committee 

 

The purpose of this action is to establish a Stakeholder Committee (ShC) which will assist the project by providing the necessary support and commitment, as well as information, to overcome external, political, administrative, and management issues that may arise. The Committee will also have an advisory role on all administrational and technical matters with specific emphasis on the information campaign and the relations with the local people and groups of interest. The committee will be a group of scientists, policy makers and representatives of the local authorities composed by 12 members. The members of the ShC will be in continuous, informal contact with the Project Manager who will be responsible for the efficient briefing of the ShC on all relevant matters. The official meetings of the SC will take place 4 times throughout the duration of the project.

 

Expected results:

  • The operation of the Stakeholders Committee is expected to enable the long term management and sustainability of the project outcomes, as well as to contribute towards awareness and participation of local communities on conservation and management efforts.
  • The minutes of the four official meetings of the ShC will be a deliverable of this action.

DF will be in charge of this action.

 

 

 

Action E.6: After-LIFE Conservation Plan

 

The “After-LIFE Conservation Plan” will describe how the partners plan to continue and develop the actions that will have been initiated through this project, after the end of the project. Moreover it will describe how the longer term management of the targeted habitat will be secured. The “After-LIFE Conservation Plan” will give details on the actions that will be carried out in the future and it will form a separate chapter of the final report (September 2015). This Action will cover all the sites/locations.

Beneficiary responsible for implementation:

 

Expected results:

  • The "After-LIFE Conservation Plan" will be the main deliverable of this Action. The plan will be presented in Greek and in English, in paper and electronic format, and will form a separate part of the Final Report.
DF will be in charge of this action.